The Church of St. Martin-in-the-Fields is an Episcopal parish in the Diocese of Pennsylvania that is centered on the worship of God, the ministry of all baptized persons, and the call to be agents of Christ’s love in the world.
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Church of St. Martin-in-the-Fields
8000 St. Martin’s Lane
Philadelphia, PA 19118
215.247.7466

The Rev. Louis H. Temme

ANNUAL REPORT: 2010

MINUTES OF THE 2009 ANNUAL MEETING OF THE PARISH
Sunday, June 7, 2009 – Parish Hall, 11:00 a.m.

Opening Prayer: Bob led the group in prayer.

Call to Order: Bob then called the meeting to order at 11: 15 and a quorum was declared.

Minutes of the 2008 Annual Meeting: It was moved and seconded to accept the minutes as presented.

Nominating Committee Report: Susan Davis, the chair of the nominating committee, presented the slate for the 2009 Vestry and one year Diocesan and Deanery delegates.

The nominees for a four-year term on the Vestry:

Terry Clattenburg
Matt Cooper
Erin Horvat
Susan MacBride

The nominees for a one year term as Diocesan and Deanery Delegates:

Ronnie Polaneczky
Rush Smith
John Wineland

Thanks were offered to Jack Coleman for his service during the 2008-2009 year.

Election of Candidates: The entire slate as nominated was moved, seconded, and elected by acclamation.

Reports: Bob commended to everyone the reading of all the reports included. He acknowledged all graduates. He presented the Polly Randall awards to Melissa Buckingham, Harriet and Charlie Day, Nellie Green, Don and Joan Mecklin, Ned McCook, Anne Murray, and Fred and Carol Seving. Bob acknowledged and thanked Helen White and her son for the gift of a set of New Revised Standard versions of the Bible in memory of Helen’s husband George White.

Rector’s Warden: Marj Dupuis presented summaries of both the Accounting Warden’s and Rector’s Warden’s reports, which are included in the Annual Report. She began by calling attention to the Parochial Report, which is sent to the Diocese each year. She moved on to John Wineland’s report which covered the financial goals for the year and the history of the parish over the last year. In February the parish had an $86.000. deficit, and the vestry came to the parish for help. Many responded, and $54,000 was given. The deficit has been cut by more than half. At the May vestry meeting a decision was made to keep the provisional budget in place with a $36,000. deficit on the books. It is anticipated that this deficit will be reduced by the end of the year. Two budgeting question marks remain – the salary for the interim rector and the disposition of 8030 St. Martin’s Lane. We are holding the course. Marj reminded everyone that in 2010 and 2011 we have our work cut out for us.

Marj highlighted two important events in the life of the parish in the last year: the financial shake up and Bob’s resignation. She said that a consultant has been hired to help us through the process of identifying an interim and calling a new rector. We have been interviewing candidates for the interim position. The vestry will vote on a candidate at the June meeting. We are in the early stages of constructing a Discernment Committee who will identify a permanent rector. A candidate to chair the Discernment Committee has been identified but not yet confirmed. Twelve people will be selected for this committee. Balance on the committee will be a challenge, but it hoped that the committee can be solidified by the fall.

Rector’s Report: Bob acknowledged this as his last official day. He said that time has accelerated for him in the last few weeks. He highlighted the two dramatic stories of the year, with emphasis on his decision to retire from St. Martin’s He said that for the past two years he had been using his sabbatical time to train for his new work. He thanked Jim Tetzlaff for organizing the golf outing, Eugenie Dieck for organizing the tea for Ann, and Linda Mutch for organizing the Joyful Noise celebration in honor of his retirement. He emphasized that those farewells were a sign of the strength of the parish.

Bob said that the financial challenges of the year were the most difficult times he had ever had to face in his 30 years of ministry. He saluted the vestry. The deliberations with the parish were transparent, and the response from the parish was magnificent. He believes that we can move forward without jeopardizing the identity of the parish. He called our attention to the article in the Chestnut Hill Local that featured him and St. Martin’s and highlighted for us his top ten moments as Rector of St. Martin’s:

1. Living into the parish mission statement adopted in 1999 as part of the Strategic Plan.
2. The Mutual Ministry Programs which serve as models for the Diocese and the nation.
3. Lay leadership.
4. A superior staff who stay for years.
5. Sponsoring parishioners for ordination.
6. The Capital Campaign and Renovation.
7. Our relationship with our three companion parishes in Guatemala.
8. His service as Dean of the Wissahickon.
9. The J2A Pilgrimage to France and following in the footsteps of St. Martin of Tours
10. The importance of St. Martin’s as a spiritual home for the Tate Family.

Bob thanked everyone for the privilege of serving as their rector for fourteen years.

Bob adjourned the meeting with a benediction at 12:00.

Respectfully submitted,
Cheryl Irving
Clerk of the Vestry

Report to the Annual Meeting of the Parish
NOMINATING COMMITTEE

According to the Bylaws, the Nominating Committee is comprised of the four outgoing Vestry members, four voting members of the parish, and the Rector. The Nominating Committee is charged with soliciting from all members of the parish recommendations for nomination, considering all recommendations, and then proposing members for election. The members of the Nominating committee are listed at the end of this report.

After careful consideration of all submissions, the Nominating Committee is proposing the following nominees:

For 4-year terms to the Vestry, to fill 3 open positions:
Bob Previdi
Sandra Simkins
Hyacinth Wood

For 1-year terms as delegates to the Diocesan Convention and
Wissahickon Deanery:
Ronnie Polaneczky
Rush Smith
John Wineland

All have agreed to serve, if elected.

Candidate Biographies – Vestry:

Bob Previdi
I have twenty-five (25) years experience with public sector and non-profits working as a Transportation and Community Planner/Advocate with extensive Media, Government Relations, and new-technology implementation experience at NYC Transit and Philadelphia City Council, where I was Director of Communications for City Council President Anna C. Verna; also formerly the Executive Director of the Chestnut Hill Business Association & Business Improvement District; and currently, a transportation and communications consultant to First Environment, a private company in NJ. I am a former board member at the Chestnut Hill Community Association, and currently a member of the Chestnut Hill Community Association’s Traffic, Transportation and Parking committee. I enjoy giving back to my community by organizing and helping to navigate government bureaucracies.
When Barbara and I were searching for a parish after we left NY in 2000 - we were still Roman Catholic and tried many different churches but did not feel compelled to join any of them. In 2003 when we moved to Chestnut Hill and had our second child - our older son - Joseph mentioned to us that of all the churches we had tried - he like St. Martin’s the most - and so we followed our son - and joined and we have been delighted with their spiritual growth as well as our own.

Sandra Simkins
I have been a member of St. Martin’s since 1992. I attend the 9:00 service with my daughters Grace (11) and Elizabeth (13) and sometimes my husband, Steve Alt. I have participated as a leader in the youth group, as a Sunday school teacher, and as part of the Youth Build outreach program. Professionally, I am an Associate Clinical Professor, and the Co-Director of the Children’s Justice Clinic at Rutgers-Camden School of Law. My expertise lies in the juvenile justice system. My book, When Kids Get Arrested, What Every Adult Should Know, was released in 2009. In 2008 I was selected by the MacArthur Foundation to participate in the Models for Change Juvenile Indigent Defense Action Network. Prior to joining the Rutgers faculty in 2006, I worked at the Defender Association of Philadelphia where I was the Assistant Chief of the Juvenile Unit. I am honored to be nominated to become part of the Vestry. St. Martin’s is an integral part of my life that continues to nourish me spiritually. Thank you for your consideration.

Hyacinth Wood
I began attending Saint Martin’s in 1997. I had just moved to Philadelphia after the birth of our first child, Cassandra. My husband, Andrew, and his family have been attending Saint Martin’s since 1980. I chose to become a member of Saint Martin’s because of the warm welcome I received when I first moved to the area. For several years we attended the eleven o’clock service. During this period, our second daughter, Devon, was born. The music and quiet meditation of this service was a church experience that I was familiar with. The girls quickly became consistent participants in this service. A few years after our third child, Andrew Jr. was born; we transitioned to the nine o’clock service. The girls were then able to participate as choir and acolyte members. Throughout the years I have had the pleasure of serving as a Sunday school teacher and also in the Ministry of Bread and Wine. I hosted a couple of bread making sessions with adults and children and organized members as turns were taken bringing bread and wine to the eleven o’clock service. The members of Saint Martin’s have grown to be more a part of our family as our own children have continued to grow physically and spiritually. In the last year I have been emotionally rocked by the death of my grandmother, the woman who raised me. As I dealt with her passing my church family embraced and reinforced me. I have been a teacher in my professional life for the last thirteen years. I taught sixth grade science at the Baldwin school for several years. This year I transitioned to the Imhotep Charter High School in West Oak Lane. I am currently teaching twelfth grade Physics and have been a coordinator for the school’s mock-trial team. I believe my personal and professional experiences will be helpful as an active Vestry member. As Saint Martin’s continues on its journey to identify and call its new leadership I am both humbled and honored to be nominated to serve on the Vestry.

Candidate Biographies – Diocesan Convention/Wissahickon Deanery Delegates:

Ronnie Polaneczky
I have been a member of St. Martin’s for almost five years. I am an enthusiastic participant in the church’s service ministries, having trained as a Stephen Minister and taken part in the church’s flower-delivery ministry and newcomer committees. A long-time metro columnist for the Philadelphia Daily News, I live in the city’s Fairmount neighborhood with my husband, Noel Weyrich, and our daughter, Addie, who is enrolled in St. Martin’s Journey to Adulthood spiritual-formation program.

Rush Smith
I came to St. Martin’s in 1945 where I was baptized and confirmed. After college, the Army, and sales stints in MA and NJ, Pat and I returned to St. Martin’s in 1968. I have served on three Vestries, under three Rectors, and along the way I served as Accounting Warden and Rector’s Warden. Our adult daughters were both baptized and confirmed at St. Martin’s. I am now a proud grandfather.
I currently serve as a member of the Board of Episcopal Community Services and also serve as Assistant Treasurer of the Diocese. I spent more than 30 years in the chemical and plastics industries and currently consult on mergers and acquisitions in the plastics industry.

John Wineland
My wife, son, and I have been members at St. Martin’s for almost 20 years. I have served as Usher, Lector, Chalicist, and Liturgist and am currently Accounting Warden. I served a ten-year term as ECS board member from 1994 to 2004 – and continue on various committees and the honorary board. We are entering exceedingly critical years for the future of this Diocese – the final resolution to the Bennison appeals and presumably the appointment of a search committee for a new bishop. The “interim” bishop has been providing quality leadership, setting dynamics in place for meaningful progress. I have been a delegate from St. Martin’s to the Diocesan Convention for several years. I monitor major trends and issues as they develop and attend Deanery or other plenary sessions designed to inform delegates of resolutions to be considered, listen to discussion among other delegates, and then we as St. martin’s delegates discuss positions that St. Martin’s should take, as appropriate.

Nominating Committee Members:
Outgoing Vestry:
Cheryl Irving
Harry Gould
Linda Mutch

Voting Members of the Parish:
Ged Deming
Eugenie Dieck
Peter Fleming
Joan Menocal
Lou Temme, Interim Rector

ANNUAL REPORT OF THE INTERIM RECTOR

Dear Members and Friends of St. Martin-in-the-Fields,

I want to thank the many people who have welcomed me as interim rector. Beginning in August 2009 and now completing my ninth month on board, I realize day by day why St. Martin’s has a reputation in the Diocese of Pennsylvania as a unique and strong parish filled with wonderful leadership talents.

I salute those members and staff persons who have helped to make St. Martin’s the parish that it is today. And I trust and believe that its innate strengths will inform a choice of an excellent new rector to be a key part of the next chapter in the life of this parish.

As an interim pastor one has a number of duties to focus on and a few predictable issues to work on. First and foremost is maintaining parish worship and vital parish ministries. The second is to work in various ways to prepare for the next rector. This may involve identifying and trying to impact critical issues with the help of the parish’s leadership bodies.

In the last nine months at St. Martin’s I have become a part of trying to sort out the worship needs of the congregation, refreshing the place and understanding of stewardship by our members, working toward a clearer understanding of the strengths and weaknesses of the parish’s financial situation, and reorganizing the oversight of our outreach programs.

There is plenty to keep me busy over the remaining months of the transition time. And my hope is that overall I have helped to create a positive and productive climate in which the most critical issue for the future of St. Martin’s can be addressed – the discernment of who to call as St. Martin’s next rector, inspired by the Holy Spirit.

I want to close by thanking the staff for welcoming me onto their team and to thank the wardens – Marj and John – for their friendship and support; and to the members of St. Martin’s congregation who love and support this parish and congregation.

God bless each of you.

Faithfully yours,
Louis H. Temme (The Rev.)
Interim Rector

ANNUAL REPORT OF THE ASSOCIATE RECTOR
Ministry at St. Martin’s during the Interim Period
This year in addition to maintaining my areas of primary ministry oversight, pastoral care and liturgical ministries, for which reports may be found under those headings, I have had the privilege of growing into a collegial relationship with the Rev. Lou Temme as he has become acquainted with St. Martin’s and assumed the responsibilities of Interim Rector. The entire staff has worked together with the Discernment Committee, the Vestry and lay leadership to maintain the vitality of ministry and programming at St. Martin’s during this year of transition.

Diocesan Work
This year my diocesan work has focused primarily in three areas: the Epiphany Wellness and Water Filtration Task force in Guatemala (subcommittee of the Companion Diocese Committee), Diocesan Council (Wissahickon Deanery Representative), and support of the work of the deanery. The Epiphany Wellness and Water Filtration Task Force has successfully transitioned from a project primarily conceived and supported by St. Martin’s (Epiphany Medical Mission) to a project that has the full support of the assisting bishop and hopefully, at the June meeting of Diocesan Council, will be given permission to solicit support from parishes from across the diocese. The overarching goal of the project is to improve the health of the people of Guatemala by providing a sustainable means of accessing potable water in homes and community gathering places. In November of this year, I was elected as the Wissahickon representative to Diocesan Council, have attended three Diocesan Council meetings and have been appointed to the Diocesan Mission Planning Commission, the body that will be working on reconciliation and the long-term health of the diocese. This Commission has 22 members from across the diocese and will meet for the second time in June. The Wissahickon Deanery will be working toward growing relationships among parishes in the deanery. One of the parishes in the deanery is in particular need of support as they struggle to survive and may become the focus of deanery support in the very near future.

My Work of Transition
During this entire year, as I have assisted St. Martin’s in the work of it’s transition, I have concurrently been preparing for my next call to ministry. This has involved discussions with our Canon for Deployment in this diocese, preparation of my resume and other documents, formal training in intentional transition ministry, and being available to discernment committees from other parishes who are seeking a new rector. As I write this report, I am in discernment at various stages with four parishes, one of which is in the Diocese of Pennsylvania. As I prepare to leave St. Martin’s in the near future, I am more and more aware of the many blessings I have been given over the eight years of mutual ministry we have done together. When I do leave, it will be as one forever grounded in ministry by the love of God and one another that I have experienced in this place.

The Rev. Beth W. Hixon

Report to the Annual Meeting
LITURGY

Sunday and Other Liturgies

Sunday worship is the central focus of our life together at St. Martin’s. For a majority of this program year, September through May, we continued to follow a four-service Sunday schedule (8, 9, 10:15 and 11:15 a.m.) with Choral Evensong on the first Sunday of every month, October through May. This year we changed this busy schedule during Eastertide in order to explore liturgical values against the backdrop of concerns around community building and fiscal realities. From Easter 3 through Easter 7 we have been worshipping on Sundays as one assembly at 9:30 a.m. Following each of these services, parishioners have had an opportunity in a facilitated environment to explore experiences and preferences. At this writing, we are still engaged in this entire season of experimentation and reflection, and hope to have discussion data analyzed by early June. On the Day of Pentecost we plan to return to our usual two-service summer schedule (8 and 10 a.m.) that includes a Children’s Liturgy of the Word for young children at the 10 a.m. service. This year the rotation of choirs, bell-choir, cantori and ensembles at the 9 and 11:15 a.m. services continued through Lent. The 10:15 a.m. service continued to be well-attended by families with very young children. Weekday Eucharists with the laying on of hands and anointing for healing were offered again this year in the chapel every Wednesday at noon and on the first Monday evening of every month. While parishioner attendance at these services tends to be small, the staff believes that maintaining worship opportunities such as these is an important function of the church in the world. Throughout Lent, morning and evening prayer were officiated in the chapel Monday through Friday. Many thanks to those parishioners who led these services which offered opportunities for weekday corporate prayer during this season of reflection. We also give thanks for the prayerful and moving Good Friday meditations offered this year by Joanne Conway, Barbara Dundon, Taylor Anderson and Greg Williams.

Liturgical Ministries

The clergy and staff are grateful for the enduring ministry of our acolytes, altar guild members, choir members, families who provide leadership in the 10:15 service and at the summer Children’s Liturgy of the Word, flower guild members, greeters, intercessors, lectors, liturgist guild members, and ushers. Thank you to Connie Haggard, staff coordinator of Liturgical Ministries, and all heads of ministries for your leadership: Mary Baumberger and Lyn Buchheit (Altar Guild); Cindy Affleck (Flower Guild); Elaine & Chris Satullo (Newcomer Committee and Greeters); Ruth Russell and Barbara Baumgartner (Intercessors); Dick Haggard (Lectors), Arthur Misero (Liturgist Guild), Marty Baumberger and Babbie Miller (Ushers). Your tireless attention to detail and the love of your ministries is the invisible scaffolding that supports the inspirational liturgies at St. Martin’s.

The Rev. Beth W. Hixon

Report to the Annual Meeting
PASTORAL CARE MINISTRIES

Pastoral Care Ministries involving both clergy and lay ministers continue to provide care for parishioners as needs arise especially during times of illness, stress, loss and bereavement.

Stephen Ministry: Stephen Ministers at St. Martin’s and in congregations across the globe provide one to one, skilled, compassionate and faith-filled care to those who are suffering through life’s losses like unemployment, discouragement, loneliness, divorce, chronic or terminal illness, being homebound, the death of a loved one. The Rev. Beth Hixon, Taylor Anderson, and Joan Mechlin are trained Stephen Leaders and oversee the ministry. Taylor and Joan contribute countless hours and bring years of clinical expertise to the development of this ministry. Stephen Ministers who are actively participating in peer group supervision twice a month and most of whom spend 2-4 hours a month with their care receivers include: Bob Allen, Leigh Ashbrook, Albert Beal, LindaCarol Cherken, Karen Clayton, Jack Coleman, Ged Deming, Barbara Dundon, Doc and Mary Hopkins, Mary McConaghy, Joan Menocal, Cary Nicholas, Martha Repman, Bea Weidner, Tony Wells and Karen West. We thank
May Belle Ball for four years of dedicated service as a Stephen Minister and supervision group facilitator; she is taking an extended sabbatical. At this writing all except two Stephen Ministers are actively serving care receivers and for the first time this year, we have extended our ministry outside the parish to members of the larger community. This year, probably due to the focus on the discernment process, we did not hold a basic training class. For the health of the ongoing ministry it is important that yearly trainings continue in the future. Tony Wells and May Belle Ball will be trained to facilitate peer supervision. Many thanks to Joan Menocal and Tony Wells for facilitating group supervision and to Cary Nicholas who is “retiring” from that role. The Lynn Neufeld portion of the All Saints Fund continues to support Stephen Ministry and Stephen Ministry education at St. Martin’s and we give thanks for that great gift.

Eucharistic Visitors (EV): Barbara Baumgartner (scheduler), Eugenie Dieck, Hubert and Grace Pressley, and Scott Robinson, are licensed by the diocese to serve as Eucharistic Visitors at St. Martin’s. On the first four Sunday’s of the month, one of them is commissioned to take Communion from the Holy Eucharist to parishioners who are homebound or experiencing a protracted illness. In the fall they will complete their second of three years of service. Parishioners who wish to receive this ministry should let this be known to one of them or the clergy.

Flower Ministry: From mid-September through May, Doris Cafiero, Anita and Terry Clattenburg, Roz Kilgore, Susan MacBride, Ronnie Polaneczky, and
Lynn Ruthrauff visit ill or homebound parishioners on Sundays, taking with them flowers from the altar. We give thanks for their faithful service in their ministry of listening, providing words of care and concern and tangible reminders of God’s love. A special thank you to Barbara Thomson Previdi who provides logistic and scheduling support for this ministry. During the summer months, altar flowers are available to any parishioners who would like to visit with a homebound parishioner, family member or friend.

Descriptions of Other Ongoing Expressions of Pastoral Care Ministry

• The pastoral care steering committee, a group of parishioners interested in pastoral care concerns and ministries, meets as necessary to discuss overarching pastoral care issues.
• Meal Ministries: Hot meal ministries develop as needs are made known. A different parishioner coordinates a team of meal providers for each individual or family served. Fewer parishioners than usual have been served in this way this year. The frozen meal ministry has been in hiatus this program year.
• Special event ministries continued this year to the homebound though fiscal realities have necessitated that interested participants purchase or make gifts to take with them on holiday visits; Children’s Choir Valentines, guided by Cornie Walton.

In addition to the ministries that can be named is any number of acts of care that take place in this community when people are in need.

The Rev. Beth W. Hixon

ANNUAL REPORT
OF THE ASSISTING PRIEST

In the two and a half years I have been here at St. Martin’s, I have found it a very good “fit”. The warmth and commitment of this community, the prayerful liturgy, the stimulating Christian Formation offerings, and the strong emphasis on outreach —all have made it an exciting place to assist as a priest. I have felt very welcomed by you and have been greatly enriched spiritually by this community.

My principal responsibilities are liturgical, educational and pastoral.

In the area of liturgy, I assist in the Sunday liturgies as preacher, celebrant, and assistant as well as at the Wednesday noon services. I meet each week with the staff to plan liturgies and join in general programmatic discussions.

In the educational sphere, I have presented at Sunday Forums on various topics such as preparing for change during parish transitions, Benedictine Spirituality, prayer, and the theme You are the Beloved which I am finishing as a book manuscript. I led the parish retreat at Holy Cross Monastery on this same topic in March.

In the realm of pastoral care, my current schedule has necessitated a transition out of visiting sick and shut-in parishioners while still continuing to see parishioners for spiritual direction and other pastoral concerns.

On a musical note, I have given two benefit concerts for outreach ministries of the parish—ECS and Northwest Interfaith Hospitality Network, as well as a little levity at that goodbye party for the retiring rector!

I am very grateful to share in the baptismal ministry of this vibrant parish.

The Rev. Dr. Phillip Bennett


ANNUAL REPORT OF THE
RECTOR’S WARDEN

When Bishop Rodney Michel met with the Vestry before the St. Martin’s Day services this past November, he spoke about the similarities of a parish’s interim between rectors and the Israelites’ journey through the wilderness with Moses. I have thought of the Bishop’s metaphor often in the months since his visit, and have certainly gained a new and deeper appreciation of the challenges Moses must have faced. (Come join the Vestry and Finance Committee in one of our meetings on buildings and grounds issues, and you, too, may find yourself repeating Numbers 14:2.)

Our wilderness challenges are materially different from the Israelites’, but they are no less significant. For the second year in a row, St. Martin’s income is failing to meet expenses. Last year, the parish was nearly able to close the budget gap through increased pledges and gifts. We may be able to do that again this year. But it seems clear, going into 2011, that expenses will also need to be cut – and this means making difficult decisions, decisions which will inevitably affect the programs and people we’ve said we value most here. Implementing those decisions without resorting to the squabbling and loss of faith of the “stiff-necked” Israelites adds to our challenge.

Ten years beyond the renovation of our church building, deferred maintenance is again catching up with us. The clergy apartment in Hilary House needs a new kitchen. The fire detection system in the Parish House – noted to be at the end of its lifetime ten years ago – needs to be replaced. With three 19th-century buildings, there will always be repairs and upgrades needed. But we are facing possibly $200,000 in capital expenses this year that cannot be deferred.

The ultimate answer for the Israelites in what has been called their “journey from promise to fulfillment” - as it will be for St. Martin’s - was God’s presence among them. God’s people are not poor. Just as others came forward to help Moses in the wilderness, so have many people at St. Martin’s come forward with financial help, expertise and advice, and their hands and hearts in the past year.

In particular, I would like to thank:

Lou Temme, our Interim Rector, who joined us in August and has provided us with calm and insightful guidance, based in sound experience and delivered with good humor.

Barbara Dundon, Chair of the Discernment Committee, and all of our Discernment Committee members, who have been working prayerfully, energetically, and extremely hard since September to identify St. Martin’s needs and to find a new “permanent” rector who can meet those needs.

Krys Cooper, Eugenie Dieck, Howard Goldstein, Bode Hennegan, Doc Hopkins,
Erin Horvat, Chris Satullo and Helen White, for sharing their stories during this year’s Annual Giving campaign and for planning and implementing our fall “Making Sundays” sessions; and Fred Seving and Rush Smith, in particular, for making many phone calls.

Pat Pregmon and Lauren Pregmon Tetreault, for heroic work and many donated hours towards resolving real estate, zoning, and fire code issues for the church.

Charlotte Hood, Sarah McAllister and Eichler & Moffly agent Kari Ryder-Morton, for helping to bring about the sale of 8030 St. Martin’s Lane.

Bob Allen, Alex Cook, Paul Horvat, Kim Kopple, Bob Previdi, and David Schaaf, for continuing advice and professional help with fire code and zoning issues.

Jack Coleman, Cathy Cowling, Dick Haggard, Donna Hecker, Martha Repman,
David Raasch and Chris Satullo, for demolition and painting services in Hilary House; Jack Dundon for extensive planning and architectural services.

Chris Satullo, Cathy Cowling, University of Pennsylvania professor Harris Sokoloff, and Diocesan consultant Dick Ullman, for their professional oversight of important, productive discussions and decision-making processes at St. Martin’s this year.

Nikki Wood, for longstanding leadership of the Outreach Committee, and Kate Maus, for continuing as chair.

Linda Mutch, Diane Newbury, our Columbarium and “Adopt-a-Plot” caretakers, and the many other volunteers who are weeding, pruning, raking and otherwise contributing to the health and beauty of our grounds.

Many others, not specifically named here, also deserve our thanks for their quiet, steady guidance in the wilderness: our Altar, Flower and Needlepoint Guild members; our acolytes, intercessors, liturgists, lay readers and lay Eucharistic ministers; the volunteer and professional members of our many choirs; the Change Ringers; our Stephen Ministers; our Church School teachers and youth leaders; all of the parishioners doing Outreach from this parish; our Newcomers Committee and hospitality volunteers; our Accounting Warden John Wineland; our Finance and Investment Committee members; and our Vestry.

St. Martin’s also continues to owe enormous gratitude to the rest of our hardworking and extremely skilled clergy and staff: Phillip Bennett, Barbara Bredell, Karen Clayton, Connie Haggard, Cassandra Harris, Beth Hixon, James Kent, Ken Lovett, Ed Manwaring and Jim Tetzlaff.

We have a bit longer to travel and be tested in our wilderness. But as long as we do not forget that we are God’s people, we will come out of the wilderness stronger, wiser, and ready to continue our parish life under new leadership. We need only to continue to reflect God’s love for us in our care of each other.

Faithfully,
Marj Dupuis


ANNUAL REPORT OF THE
ACCOUNTING WARDEN

The financial report covers the result of calendar year 2009 and our planning and budget for 2010. The context is what we believe to be the second in a sequence of three difficult years – emanating from our own transitions, the current US recession, and the international financial woes.

Our financial mission remains constant from year to year:
• To support, preserve, and enhance the quality and vitality of the parish
• Act as faithful stewards of the parish’s financial resources
• Grow both our base and the commitment of pledging members
• Reduce the dependence on endowment revenue
• Monitor, contain, and, where possible, reduce costs
• To prudently manage assets and resources
• Provide vigilance over managed endowment funds
• Preserve the campus and facilities for future generations
• Fund ongoing capital needs with endowment and directed gifts.

Our FY 2009 Budget provided no raises and held expenditures flat, except for non-discretionary items such as health care, utilities, and insurance, but sustained full outreach and Diocesan support levels.
• Member pledging in 2009 ended with:
o Total pledges of 232 versus 258 for 2008
o Total pledged dollars of $500,494 versus $527,000 in 2008
o Average pledge $2,157; Median pledge $1,000
o Highest pledge of $21,000; lowest of $5
• The 2009 budget projected a $41,500 loss, and pledges in early 2009 were $40,000 below budget. A special appeal was made to the parish in March, resulting in increased pledges or one-time gifts of about $40,000.
• With the sale of 8030 St. Martin’s Lane, rental income was $14,000 short of budget.
• Many expenses were under budget; maintenance and other buildings and grounds expenses were over budget.
• Final 2009 Giving was $38,500 over budget and $42,000 over 2008.
• We ended 2009 with a $14,000 deficit – against a $900,000+ budget!

Our FY 2010 Budget continues the policy of no raises and flat expenditures except for non-discretionary items, and lowered St. Martin’s voluntary Diocesan support. It also contains a new allocation for the rector search. Total dollars available for outreach remain at the 2009 level.
• A budget committee met 3 times to analyze all line items.
• The value of St. Martin’s endowment increased by about 20%; revenue from the endowment is expected to increase this year by about $30,000.
• 2010 member pledging (through May 2010) ended with:
o Total pledges of 224 (versus 232 for 2009)
o Total pledged dollars of $465,000 (versus budget of $505,000)
o Average pledge $2,076; Median pledge $1,200
o Highest pledge of $19,000; lowest of $25
• In February 2010, the vestry reported a pledging shortfall of $55,000 (pledges received through January vs. budget). As of May, this shortfall had been reduced to $40,000.
• The 2010 budget currently has a shortfall of about $64,000.
• At this time, projected expenses exceed projected income by over $100,000.
• The Finance Committee and Vestry are addressing this issue now.

Facing 2011 and 2012 – It is clear that there is a core of St. Martin’s parishioners who support the parish financially as well as in leadership and participation roles, protecting our core mission and ministry programs. Attendance at all four services has remained strong, our outreach commitment has remained intact, costs have been carefully managed - in some places, reduced - and we are seeing renewed enthusiasm and commitment to the parish’s financial and spiritual well being.

The next two years will continue to be challenging, but some changes are expected, including staff and program restructurings. The three-year endowment averaging will contain only one “down” year, if market conditions improve as expected. Some fixed costs will increase in spite of containment efforts – health care will most likely increase although the rate of increase may decrease; harsh winters are costly; and parishioners are all affected by economic conditions. We strive to be prudent stewards, steadfast in our commitment to the highest quality of liturgical worship and musical traditions, active ministry and outreach, excellence in Christian formation, programming, and maintenance of our facilities.

Revenue - St. Martin’s is “our” parish. As important as the financial pledges are to the budgeting and management of the parish, communication is more important. Parishioners want to know what’s happening, have access to information, and have an opportunity to ask questions and express opinions.

• Stewardship We have gone for several years without an Every Member Canvass, and it is time to talk. If we are to sustain a strong witness to our community, we must (1) increase the number of pledging units, (2) the average, and (3) the median pledges. Generally, we are weathering our difficult transitions well, but stewardship needs to be discussed.

• Endowment St. Martin’s is blessed with two endowments which yield significant revenue for our annual operations.

• St. Martin’s endowment is overseen by the Investment Committee
(Fred Seving, John Affleck, Ged Deming, Rush Smith, John Wineland,
Marj Dupuis, and Lou Temme). The Committee meets with Wells Fargo (formerly Wachovia) to insure compliance with investment strategies. We continue our discipline of drawing down 5% of the return on value from
St. Martin’s endowment (as averaged over three years) into the operating budget – thus preserving principal and honoring 120 years of contributors’ long-term wishes.

• The George & Harriet Woodward Trust - The Woodward Trustees oversee investment of this trust and determine the annual allocation St. Martin’s receives as a beneficiary.

• Planned Giving Parishioners and friends of St. Martin’s may enroll in the Legacy Society, committing planned gifts to the parish. A commemorative plaque hangs in the narthex. Planned gifts are essential to the long-term maintenance of our endowment, as we bear witness over the generations “to be agents of Christ’s love in the world,” and we bid everyone’s prayerful consideration of this issue.

Operations - The annual expense budget consists primarily of clergy and staff salaries & benefits, administration & insurance, buildings and grounds maintenance, and music & program expenses – plus St. Martin’s commitments to outreach and the Diocese.

• 2011 Budget The Vestry is committed to balancing the operating budget in 2011. The Finance Committee has already begun work on scenarios to reduce expenses. The parish will be invited to participate in these discussions as they evolve.

• Preserving the Facilities We are blessed with beautiful – but old – buildings, increasingly in need of costly repairs and upgrades. The amount allocated for buildings and grounds maintenance in the operating budget is not sufficient to cover large-scale property projects, and since 2004, a portion of St. Martin’s 5% endowment draw has been devoted to capital maintenance expenditures. It had been a goal of the vestry at that time ultimately to use 100% of the endowment draw for the capital improvements budget. This goal has never been achieved; in recent years, the capital improvements portion of the draw has been less than 20% of the total. Major repairs or improvements must be funded with endowment principal, or through parishioners’ directed gifts. This year, in addition to $21,000 from the endowment draw, the vestry allocated 10% of the net proceeds of the sale of 8030 St. Martin’s Lane, about $67,000, to the capital improvements budget.

Summary - St. Martin’s remains a resilient and vibrant parish – a clear witness to God’s love. Finances are strained under current conditions, but we are blessed with a strong congregation and resources, dynamic services and programs, and high lay participation. As we travel together through both tight financial times and leadership transitions, we are confident that we will grow stronger as a faith community.

Respectfully submitted, John Wineland, Accounting Warden

Report to the Annual Meeting of the Parish
BUILDINGS & GROUNDS

This past year has been another challenging one. We continue to attempt to maintain our parish in the best possible condition within the restrictions of our limited budget. In order to expend our funds in the best possible way, we have adopted evaluation criteria with our first priority being safety, next control of water, then basic repair and maintenance. The most significant and expensive challenges this past year have been related to water – roofing & gutter repairs, and waste and drain pipe clogs.

Some of the projects that were completed since June 2009 include:

8030 St. Martin’s Lane:
In January 2010, 8030 St Martin’s Lane was sold to a local family for $750,000.

Main Church Building:
• New weather stripping has been installed around the outside Sacristy door and the door into the Church near the Healing Chapel to reduce heating costs.
• The malfunctioning lift in the Narthex has been replaced with a new, quieter one, thanks to gifts from parishioners.
• On August 2nd a lightning strike blew out one of the circuit boards in our fire protection system that automatically calls the fire company. This board has been replaced.
• We experienced water on the undercroft floor after a heavy rain so our drain cleaning service cleared the old “French” drain.
• All eight light bulbs in the Chancel ceiling have been replaced since several had burned out.
• All the bulbs in the hanging lamps in each Transept were replaced since many of them had burned out.
• All outside lighting at the Church and Parish House entrances has been repaired.

Parish House:
• New hand rails have been installed on the steps to the basement and on each side of the steps to the Choir Room, thanks to a parishioner’s gift.
• A new 6” half round copper gutter and several new large 4” smooth 16oz copper downspouts have been installed to rectify the water leak in the basement Music Room.
• Fuel Oil – This winter we avoided the highest fuel oil prices since we used a bid process to get a low fixed price for our fuel oil.
• Both boilers and the oil burner in Hilary House were covered by fixed maintenance repair contracts.
• The broken stained glass window above the Parish House stage has been replaced, as the result of a gift from a parishioner.
• Many steps have been completed to improve the efficiency of our heating system
Including:
• Relocating the controlling thermostat from the basement to the first floor office.
• Increasing the temperature from the floor registers in the Church.
• Installing thermostatic radiator valves in specific radiators.
• Replacing in operative steam traps in Parish House radiators to improve heat distribution.
• Installing an end switch on the Barber Coleman motor on the boiler to bring on heat with a demand from the thermostat.
• New furnishings have been added to the Houston Room, replacing broken furniture and increasing the usability and comfort of the space, thanks to a gift from a parishioner.
• All windows in the Library and Parish House were closed and sealed to reduce heating costs.
• Choir Room has been restored and painted.

Hilary House (8020 St Martin’s Lane):
• Installed an Intellidyne boiler control to reduce fuel costs.
• The carpet on the stairs to the second floor apartment was replaced to improve safety.
• Oil burner was cleaned and serviced, and a “draft inducer” was installed to eliminate the soot from the radiators.
• The roof above the second floor back bay window, several associated valleys, and the flat roof outside the kitchen have been repaired to eliminate water leaks.
• The bulkhead to basement has been repaired
• Conference room ceiling has been repaired and painted after repairing the water leak from the second floor toilet.
• A professional painter has painted the laundry room, the entrance hall and stairway to the second floor.
• A team of volunteers is working on restoring and painting the entire second and third floors.

Campus – General:
• Dead wood has been trimmed out of many trees throughout the grounds to eliminate a hazard from falling tree limbs.
• The large old sugar maple tree near the end of the main entrance driveway was removed after it lost a large limb in a storm, to eliminate a hazard from falling limbs.
• The flagstone in the front of the Church’s Willow Grove Avenue entrance has been re-set to eliminate a possible tripping hazard.
• The playground behind the Parish House has been weeded and new “playground” mulch has been installed. A wasp nest was sprayed.
• During the winter of 2009-2010 we experienced several abnormal heavy snow storms which resulted in an increased cost of snow removal.
• An underground waste pipe broke, causing a dip in the sidewalk near the Sacristy exterior door. This pipe and the flagstone sidewalk have been repaired.
• The non-functioning electric snow melting system for the Sacristy-side steps to the Undercroft has been disconnected, and the concrete landing to these steps has been replaced with flagstone to eliminate a tripping hazard.
• Grounds
o A professional landscaper has been hired to take care of the lawn and Parish grounds.
o Crab grass control and fertilizer has been applied to all the lawns.
o We had the best fall and spring clean-up days in our history this year, thanks to the many parishioners who turned out to help.

Volunteers are very important to our continued success:
We are most grateful for the many additional tasks that have been completed by our Parishioners. We wish to thank the all individuals for their continuing dedication to help maintaining our campus. Everyone is welcome to assist in the maintenance of our campus. Please contact the office if you wish to volunteer. Thank you.

Our current Capital Budget is planned to be used to complete some of the following projects:
• Church & Parish House - Repair gutters, downspouts, and slates damaged by the winter ice build-up along the Willow Grove Avenue side of the Church and the driveway and Cricket Club sides of the Parish House. Cost estimate $7,987, less the amount recovered from our insurance company. Scheduled to be completed by the end of June.
• Hilary House – Repair the water leak on the right side of the dormer on the St. Martin’s Lane side roof. Cost estimate $3,775. Scheduled to be completed by the end of June.
• Hilary House Apartment – In order to be suitable for housing new clergy, the apartment on the second and third floors of Hilary House needs a new kitchen and several bathroom plumbing repairs, in addition to the painting already in progress. A plumbing estimate is pending. Costs for the kitchen, to include replacement of the cabinets, counters, floor, and dishwasher; carpentry repairs and repainting; and lighting repairs and upgrades, are currently estimated at $25,000-$30,000. Not scheduled at this time.
• Bell Tower – Leaks have been reported in the tower housing the stairs to the bell tower. We have several estimates to repair all mortar joints and waterproof the wall (75 ft X 26 ft) facing St. Martin’s Lane and all stairway walls. This is approximately a $70,000 expense. Not scheduled at this time.

Other projects that have been identified but are not funded include:
• Parish House –
• Continued repair of leaded windows including:
o Repair leaded window over Willow Grove entrance to Parish Hall. $5,400.00
o Repair & re-lead each of the eighteen windows in the Parish Hall. $525/each.
o Inside Parish House – restoration (plastering & painting) of all walls in Parish Hall. Estimate $7,100.00.
o Workroom & Administrator’s Office - restoration (plastering & painting) of all walls $1,980.00.
o Exterior Parish House walls – spot re-point all exterior walls $8,970.00
• Church -
o Restore Stained Glass Windows as per Willet Stained Glass Studios quote - $28,020. (Old quote)
o Re-point exterior walls $17,373.00.
o Restoration of lower large north transept Holiday Windows as recommended by Cummings Studios. - $45,000. (Old quote)
o Re-pointing upper (5) sets of coping stones - $16,350.00. (Old quote)
• Chapel –
o Repaint and repair all interior walls. $600.00.
• Other –
o Re-grade the Parking Lot with gravel and install lighting - $9,300.
o North Drainage & Landscaping plan -TBD
o Total St. Martin’s Lane Sidewalk Restoration - $75,000. (Old Quote)
o Develop a total Campus Landscaping Plan –TBD.

TBD = to be determined.

Respectfully submitted,
James F. Tetzlaff, Chairman Buildings & Grounds
5/10/2010


Report to the Annual Meeting of the Parish
CHRISTIAN FORMATION

Christian formation is the life-long process of endeavoring to understand and live into our baptism, of growing in a loving relationship with God and the world God has made. As stated in our formation brochure: within the context of the faith community, the purpose of formation is to provide an environment which encourages inquiry and discernment, fosters compassion and courage, invites deeper knowledge and love of God, and enhances a lively sense of joy and wonder in creation, to the end that the people of God of all ages are better prepared to love and to serve in the world as the Body of Christ. While we most frequently associate the process of formation with learning and education, it actually occurs at many levels: in active study and learning, through participation in the worship life of the community, in engagement in ministry both in the parish and in the wider community, and through reflection on those experiences. That said, here is a recap of the year.

The interim period has proven to be a time of reflection and introspection as we have sought to clarify and articulate who we are as a faith community and what is God’s call to us. Under the leadership of the Discernment Committee and the Stewardship Committee and in collaboration with vestry and staff, the parish had a number of opportunities to engage in discernment around what we value at St Martin’s, our priorities for the next several years, and how to address some of our concerns and desires pertaining to our communal life and outreach ministry. In particular, thanks to Chris Satullo for helping to guide us through the stewardship and Eastertide discussions and to his colleague, Harris Sokoloff, who also lent his expertise in the Eastertide series.

In addition to the discernment discussions, adults had the opportunity, both on Sunday mornings and throughout the week, to participate in an array of offerings that together represented the seven canonical areas of study: scripture, theology, liturgy, church history, ethics, ministry, and contemporary society. The Sunday Forum continued to grow with steady attendance and examined such varied topics as the healing stories within the gospels, generosity, a romp through the Bible and Prayer Book, civic discourse, and economic justice. Mid-week short courses focused on church history with an eye toward the future using the book The Great Emergence as a basis for discussion; mystics, religion and science, and economic justice. Biblical studies continued strong under the leadership of Helen White and Pat Pregmon: the Saturday class focused on the Acts of the Apostles while the Thursday group continued with the Synoptic Gospels. EFM (Education for Ministry) continued to meet on Thursday mornings with six students studying the Old Testament, church history, and theology. Emily Law, Charlotte Parkes, and Jim Sicks graduated from the program this spring. Companions in Christ, a small group experience that focuses on spirituality continued meeting on Monday evenings while the Beijing Circle participants continued to reflect and act on issues of violence and poverty facing women around the world. The monthly book group, Books and Banter, under the leadership of Barbara Baumgartner; centering prayer, under the guidance of Sharline Fulton; the Holy Cross retreat; parenting seminars; Friday night movies; and classes for baptismal candidates rounded out the program.

The previous J2A group began their summer with a powerful pilgrimage to the Black Hills of South Dakota, learnings of which they shared with the parish at a forum in October. This year we began to reshape the youth program: while Sixth and Seventh graders continued to use the Rite 13 curriculum to help explore their faith, the Youth Forum for older teens used the baptismal covenant as its framework, inviting participants to explore the ethical and faith dimensions of current issues facing both the world as a whole and students’ lives in particular. Both groups concluded the year with identifying outreach projects which will carry over into the fall.

Children continued to experience the love of God and the nurture of the community through their participation in worship and parish ministries, including singing in the choir, serving as acolytes, lectors, intercessors, and ushers, and helping with outreach. The very youngest of our parishioners gather with their families in worship at the 10:15 service, where they share stories, prayers, and the Eucharist. In church school, the Kindergarten/First Grade class explored key stories from the Hebrew Scriptures. The Second and Third graders lived into the rhythm of the church year through the sacraments, symbols, and seasons that shape our faith. The Fourth and Fifth Grade class started the year with a Seder and continued to explore the Jewish and early Christian roots of our worship, culminating in an Agape liturgy and feast. This group also wrote and led the congregation in a remarkable set of Prayers for the People. After a visit from St Nicholas in December, a number of children saved money in their mite boxes during Epiphany, giving over $120 to the Episcopal Diocese of Jerusalem. Children also once again participated in the Lenten read-a-thon, raising $560 for Heifer International.

I am especially thankful to the church school teachers, youth leaders, and leaders of the adult classes who so generously shared their faith, gifts, and time, as well as the Christian Formation committee, chaired by Jim Simpson, for its support, creativity, and unflagging energy. The offerings we have presented this year could never have occurred without them all.

Child Care Providers:
Barbara Bredell, Cassandra Harris

Teachers:
Kindergarten/First: Barbara Baumgartner, Kim Leach, Linda Schebel,
Sally Cooke, Adrienne Sachs
Second/Third Grade: Alan Good, David Schaaf, Cynthia Wells
Fourth/Fifth Grade: Leigh Ashbrook, Hap Kessler, Mike Skinner
Rite 13: Susan Davis, Cheryl Irving, Jim Sicks
Youth Forum: Dick Dupuis, Pam Hill, Anita Kinsley
Biblical Studies: Helen White, Pat Pregmon
EFM: Melissa Buckingham, Cathy Cowling
Short Courses: Helen White, Sharline Fulton, Melissa Buckingham,
Janet Anderson, Jaci Fellows, Cathy Cowling, Lou Temme


Many thanks for your continued prayers and support.

Cathy Cowling
Director of Christian Formation

Report to the Annual Meeting of the Parish
DISCERNMENT COMMITTEE

St. Martin’s newly formed Discernment Committee met for an all-day orientation at Hilary House on Sat., Sept. 19th. The Rev. Richard Ullman, Episcopal priest and consultant to St. Martin’s during the transition, facilitated the orientation.
With the departure of former rector Robert L. Tate, the committee’s purpose has been to help the parish discern:
- who we are in Christ,
- what God is calling us to now, and
- which clergy have the gifts of skill and experience to join us in our response to God’s call.

Our work has been divided into two phases:
- self-study and
- the discernment and call of a rector.

Self study
As a result of the three well-attended Stewardship gatherings in October and November, 2009, the Discernment Committee documented the stories of 94 parishioners told in response to the question of what we, as individuals, value about St. Martin’s. We used these stories to ground us in the values of the parish as we interview new rector candidates and to inform our writing of the parish profile.

The self-study phase also included collecting information about parish groups and activities, demographic information about the parish and the surrounding community, St. Martin’s history, and a description of our worship services and liturgical traditions.

The signature event of the self-study process was an all-day workshop on Sunday, January 24, 2010, following the 10 o’clock service, which was attended by close to 200 parishioners. Data collected during the workshop directly informed our creation of the parish profile and of the CDO position request, which was ultimately posted on the national church’s transition ministries web site.

Discernment/ call
We have now entered the second phase of the process: the discernment and call.

In March we began to build our list of qualified candidates by soliciting names from the Bishop and Canon for Transition Ministries, other clergy, and St. Martin’s parishioners. In mid April we sent a packet to potential candidates, inviting them to enter into the process with us. About half of those queried responded affirmatively. As of this writing we have identified a list of qualified candidates for whom we have done thorough reference checks. We will shortly begin the process of candidate phone interviews. Our goal is to schedule field visits in the fall.

We are deeply grateful for the continuing prayers of the parish community as we seek to discern the Spirit’s leading in this great adventure.

Respectfully submitted,

Barbara Dundon, Chair, St. Martin’s Discernment Committee

Discernment Committee members: Barbara Baumgartner, Matt Cooper, Harry Gould, Teresa Harrison, Pam Hill, Joan Mechlin, Michael Martin Mills, Art Misero, Cindy Skinner, Rush Smith, Karen Teel, Greg Williams.


Report to the Annual Meeting of the Parish
FIRE CODE AND ZONING ISSUES

In September 2009, St. Martin’s received notice from the Department of Licenses and Inspections (L&I) that we were in violation of the Philadelphia Fire Code on several counts in the Parish House and Hilary House. In January 2010, we received notice from L&I that there is no zoning and use permit on file for St. Martin’s mixed use of Hilary House (a combination of residential and meeting/classroom space), and that St. Martin’s is therefore also in violation of the Zoning Code for that building.

Since then, the Rector’s Warden and Interim Rector have been working closely with the church’s attorneys, the fire code Inspector and other officials at L&I, and appropriate professionals and contractors to define, quantify, and complete the work that needs to be done to resolve the identified life-safety and zoning issues. Making sure that our buildings are safe for all who use them is our top priority.

The Church and Undercroft received new, code-compliant fire detection and suppression systems as part of the renovations in 2000; these receive regular annual inspections and are working correctly.

At this time, several of the issues in the Parish House and Hilary House have been resolved or are close to being resolved. L&I has cleared some of the original violations, and has currently granted extensions of time to St. Martin’s for resolution of both fire code and zoning violations, pending work and negotiations in progress.

The issues and their status are as follows:
• Extension cords used with non-portable appliances; extension cords extended through doorways (Parish House and Hilary House) – Corrected 10/2009, violation cleared.
• Materials stored in and blocking emergency exit vestibules (Parish House and Hilary House) – Corrected 10/2009, violation cleared.
• Fire extinguisher inspection tag missing (Hilary House) – Corrected 10/2009, violation cleared.
• Illuminated “Exit” signs and code-compliant egress lighting required for all fire exits (Parish House and Hilary House) – Correction in progress 3/2010, completion expected 6/2010.
• Assembly occupancy sign required for Parish Hall – Correction in progress 5/2010, completion expected 6/2010.
• Code-compliant hardware required for fire exit doors; basement window to be converted to fire exit door (Parish House) – Bids in progress 5/2010.
• Parish House fire detection system failed inspection – Bids for replacement system being solicited 5/2010.
• Code-compliant fire detection system required for Hilary House – Bids for new system being solicited 5/2010.
• Resolve zoning and register Hilary House as mixed-use – Conversations with L&I officials in progress 5/2010.

To date, we have spent or committed to spend approximately $55,000 towards remediation of the fire code violations. We are expecting at least $100,000 in additional expenses. Bids are pending for remediation of fire exit doors in the Parish House, and will be solicited shortly for the fire detection systems for both buildings. The largest of the outstanding expenses will be the new fire detection systems; replacement of wiring in the Parish House in a manner sensitive to the historic nature of the building is expected to be challenging. It is not clear at this time what resolution of the zoning violation for Hilary House will require.

The Vestry is committed to resolving these issues as quickly and cost-effectively as possible. Several parishioners – including Kim Kopple, Paul Horvat, Bob Allen, David Schaaf, Bob Previdi, Pat Pregmon, and Lauren Tetreault - have already been extremely helpful as we seek to clarify issues and identify what needs to be done, and continue to assist with contractor communications. We are very grateful for their help.

Marj Dupuis, Rector’s Warden
5/21/10


Report to the Annual Meeting of the Parish
INVESTMENTS


Total return performance for the accounts controlled by St. Martin’s rebounded nicely in the period from 2/28/09 through 2/28/10 - 43.28% in what has been a most difficult environment. In other related accounts where the church is a beneficiary recovery was also strong. At the end of the first quarter the value of the portfolio was $3.1 million.

Our endowment is very well-diversified with approximately 70-75% in equities and 25-30% in fixed income and cash. The equity sector is diversified within the following sectors: large capital, mid capital and small capital investments in both the domestic and international areas. Fixed income investments have exposure in both domestic and international vehicles.

The Investment Committee is currently examining another sector in the equity field that could give us further diversification.

Respectfully submitted by Fred Seving

PLANNED GIVING

With Bob Tate’s retirement and the ongoing discernment process for a new rector, Planned Giving has had a quiet year. This has not been a good time to solicit new gifts with the economy and the stock market responding to unsettled market conditions for the last 12 months.

The Committee continues to encourage parishioners to include the church in their wills. Those who are interested in more options should contact Fred Seving as there are many other vehicles to remember the church during your lifetime as well.

Respectfully submitted by Fred Seving

Report to the Annual Meeting of the Parish
MUSIC

What a terrific place for music making! Our splendid ADULT CHOIR rehearsed two hours each week and sang around sixty services and a concert. Their hard work, dedication and musicianship continue to inspire me. This season we were joined by Philadelphia University freshman CARL KLEIN.

The PARISH CHOIR, which involves 19 children and a variety of adults, sang at the 9 o’clock service on the second and fourth Sundays of each month. The children in the program (second or third grade [depending on reading ability] through seventh grade) continued to practice weekly on Wednesday afternoons. We are ending our season with ice cream at Bredenbeck’s and a forthcoming trip to Dorney Park. Adult choir member JEAN MCCONNELL assisted me again this year with the children’s Wednesday practices, working individually with each child on his or her achievement card. She also dealt with getting the snacks together and helped keep an eye on the children, especially before and after practice and during the snack break. Thank you, Jean! And many thanks to parish office volunteers BETSY RIPLEY and MARTHA BREIDEN who are here on Wednesday afternoons to welcome the children to the parish house.

The HANDBELL CHOIR practiced and played regularly this season. New members are always welcome!

In November we hosted an ORGAN RECITAL by members of the AMERICAN GUILD OF ORGANISTS.

In January the ADULT CHOIR, together with the choir of ST. PAUL’S CHESTNUT HILL (and their director, ZACH HEMENWAY) spent a terrific weekend in New York City, singing the morning and evening services at the CATHEDRAL OF ST. JOHN-THE-DIVINE. Many parishioners joined us o